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Office Administrator/Receptionist

Requisition ID:  39912
Business Unit:  Engine Systems North Hollywood (3100)
Location: 

North Hollywood, CA, United States, 91605

Meggitt is a global engineering group specializing in extreme environment products and smart sub-systems for aerospace, defense and energy markets. We employ over 11,000 people across manufacturing facilities in Asia, Europe, North America, with regional bases in India and the Middle East.

Job Designation

Answer and operate switchboard. Greet all guest that enter lobby. Clean and maintain lobby. Sort and send out all USPS mail and assist with any other duties assigned.

Job Core Responsibilities

  • Answer phones and direct callers to appropriate employee and/or department. Transfer callers to employee’s voicemail when employees are not available or page when necessary. Provide callers with standard company information, address, directions, company fax numbers, company website and related information
  • Greet all visitors. Make sure all visitors sign-in on appropriate sheet (employees from different divisions must sign in) and are assigned a badge depending on citizenship and clearance. Notify employee of their guest(s) arrival and make sure they are escorted into building by a Meggitt employee
  • Complete Visual Compliance screening of visitors (US person and foreign nationals)
  • Make sure all visitors leave any type of camera in the lobby
  • Receive any material left by customers and/or sales person and make sure it is given to the appropriate employee and/or department
  • Receive and sort mail in mailroom in the morning. Stamp and prepare mail for pick-up in afternoon. Distribute any incoming packages and/or make sure packages are picked up by shipping department. Take payment for stamping any non-related mail
  • Submit all ITSAR's (IT System Access Requests) for all new hires, changes and exiting employees for the site
  • Create employee badges
  • Clean and maintain lobby
  • Update phone extension directory and cell phone list
  • Member of the site Safety Committee
  • Order and set up lunches for onsite meetings
  • Assist with company events/employee engagement
  • Update job descriptions when needed
  • Help assemble New Hire Orientation and personnel folders when asked
  • Restock form wall weekly
  • Create a flyer and/or bulletin for Human Resource events
  • Oversee Human Resources supply orders
  • Assists with other related duties assigned by Human Resources

Job Specifications

Education Level: (Required):          High School Diploma or GED           or equivalent experience

                                           

Field of Study/Area of Experience:

1-3 years of experience in Switchboard and/or Front Desk Experience

 

Skills, Knowledge and Abilities

Excellent phone etiquette

Typing 50 wpm

Familiarity with Microsoft office

Familiarity with Outlook

Uphold professional demeanor at all times

Portray an attitude of congeniality with employees, clients, vendors and other visitors

Ability to maintain confidentiality at all times

 

This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee.

Meggitt is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at 1-855-474-7665 or HRISon@meggitt.com.

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